The Hollow Bones Zen Sangha follows the Bodhisattva Path to help relieve suffering in this world. We commit to the Eightfold Noble Path and our Eleven Precepts to guide our actions and practice with compassionate awareness and mindful stewardship.
However, during sangha interactions, concerns, misunderstandings, conflicts, and unethical behavior can occur. Hollow Bones Zen seeks to respond with wisdom, compassion, and skillful means to address the suffering of all involved, resolve the issues, and facilitate reconciliation. The Board of Directors has created the Ethics and Reconciliation Council to hear any concerns or grievances and to work with all parties for a harmonious resolution.
The role of the Ethics and Reconciliation Council is to carry out an Ethical Conduct Review process as prescribed in the Hollow Bones Zen Code of Ethics. This procedure for the reporting, investigating, and adjudicating of grievances is intended to manifest our bodhisattva path, to uphold the Code of Ethics, to provide support for skillful responses to conflict, and to promote and assist reconciliation.
There are three levels of grievance. Information at any level will remain confidential to the Ethics and Reconciliation Council and Abbot (unless named in the grievance). If disclosure is mandated by local, state, or federal law, the Board will also be informed, with any named parties excluded. The Board of Directors will be informed of the number and status of grievances, with any named parties excluded, at their quarterly meetings.
This formal grievance should be made in writing to any member of the Ethics Council and must contain the following:
The Ethics Council will acknowledge receipt of the grievance within seven calendar days. The Ethics Council will then convene within fourteen calendar days to begin the process of hearing the relevant details of the grievance, to investigate as needed, and to speak to all parties involved. Throughout the process, the Ethics Council will send periodic updates to the parties at least every 30 calendar days.
The Ethics Council is comprised of up to six members:
Compassionate Action recommended by the Ethics Council is limited only by the legal authority of Hollow Bones Zen and may include but is not limited to the following:
Upon completion of its review, the Ethics Council will then issue its decision to all parties involved in the grievance. If complaints are resolved to all parties’ satisfaction, only general information about the complaint and resolution will be shared with the Friends of Zen Board of Directors. Identities will not be shared unless there is a compelling reason, i.e., legal. Documentation of the Ethics Council review and decision will be given to the ethics representative of the Friends of Zen Board of Directors for retention.
If any of the parties involved wish to appeal the decision of the Ethics Council, a written request must be made to any member of the Friends of Zen Board of Directors. The written request must include the following:
The Friends of Zen Board will acknowledge receipt of the appeal within seven calendar days. The Friends of Zen Board will then convene within ten calendar days of that acknowledgement to designate two people (vice abbots, board members, executive director, roshis, or priests) to serve on the Appeals Board to hear the appeal, with attention to any diversity needs. The Friends of Zen Board may also appoint consultants and advisors as needed. The appointed people will convene within seven calendar days of their appointment to begin the process of hearing the appeal. During the entire process, the Abbot (unless named in the grievance) will be kept fully informed.
Throughout the process, the Appeals Board will send periodic updates to the parties involved, at least every 30 calendar days. Upon completion of its review, the Appeals Board will then inform the full Friends of Zen Board of Directors, the Ethics Council, and the Abbot of their decision. The Appeals Board will then issue its decision to all parties involved in the appeal.
This decision will be final.
The purpose of our Ethics Policy is to support a culture of integrity, trust, and openness based on reason and fair-mindedness. The core principles of ethics are broadly shared human fundamentals, and as such, they are trans-cultural and trans-religious. These key concepts and principles help guide us in establishing what actions help or harm sentient beings and the environment in which we live.
Ethical reasoning is distinguished from cultural mores and morality by the empathetic recognition and understanding that our actions have direct consequences on the well-being of all life around us. Our conduct can either increase or diminish this quality of life.
In the Hollow Bones Zen Order our code of ethics is based on 5 traditional Buddhist precepts (enumerated below). We take these precepts voluntarily, intuitively recognizing the value in establishing skillful action for positive benefit in life. The summary of all precepts can be stated as non-harming and respect.
It is important to understand ethical reasoning not as external rules and regulations of behavior, but rather as internal reasoning that nurtures an evolving natural empathetic realization of the true interconnection of all life, and the dramatic impact of our thinking and subsequent actions.
All people have the responsibility to investigate their own motivations and intentions, and then to directly intervene with courage and integrity to do that which is consistent with their realization and insight through ethical reasoning. Intervening in our own internal reasoning process is necessary due to our human capacity for self-deception and rationalization.
These 5 traditional Buddhist precepts represent the basis of non-harming and respect, as a way of being. They are expressed here in the first person – the declaration form – where we each take conscious responsibility. Examine and consider their significance and relevance to ethical living.
If you have any questions or concerns, or wish to submit a grievance, please don’t hesitate to reach out.
We will never share your information with third parties without your permission.
This retreat has two tiers for payment: Early Bird and Regular Registration. Early Bird fee has a discounted rate off of the Regular Registration. If a participant wishes to cancel, they must cancel two weeks or before the start of the retreat to receive a full refund. If participant informs non-attendance between fourteen (14) and eight (8) days of the retreat, they will receive 50% refund. If participant cancels within seven (7) days of the retreat, no refund will be given.
Terms and Conditions
By registering for this retreat with Green Bay Zen Center you agree to the following terms and conditions: